Rare Book Monthly

Articles - March - 2020 Issue

Five Canadian University Libraries Band Together for Extra Storage

Downsview stacks (McMaster University website photo).

Downsview stacks (McMaster University website photo).

Five Canadian universities have banded together to deal with an issue many libraries face – growing collections of books few if any people ever read. Storage space is limited, particularly as students want more space set aside for computer terminals and other means of access to information. Still, libraries highly prize their books and other printed paper and recognize the need for its preservation and access to it. This program received a bit of added publicity by a recent CBC (Canadian Broadcasting Corporation) article expressing some concerns about it. We will get to that in a moment, but first here is a description of the program to relieve some of the pressures its member libraries are experiencing.

 

Five Ontario, Canada, universities have come together to create a single storage location for their books that do not receive much use. They are, the University of Toronto, University of Ottawa, Western University, McMaster University, and Queen’s University. The books are housed at the University of Toronto's Downsview Campus. The clever name for this program is Keep@Downsview. The only problem with this name is if you type it into a computer document, it will immediately convert it to a supposed email link.

 

The Downsview facility consists of “high density” storage. It is designed to hold up to 5 million volumes with expansion possible. The agreement was signed in 2017 and by spring of 2019, it already held 3.3 million volumes. Their website explains that it is designed to hold “important but lesser used print journals and books from the five university libraries.” For example, Western University has defined this as being books that have not been taken out of the library in over ten years, or never at all. This isn't a perfect guide, especially with periodicals as they are generally read in the library, rather than taken out. Some human discretion is needed. An example of such a book might be a 30-year-old textbook, of some historic significance but with little demand for it now. This project enables the universities to keep this material without filling up needed space in their regular library.

 

Off-site high density storage does not mean difficult accessibility. The universities will be able to quickly obtain material at Downsview. There are two ways. If it's a periodical or single chapter of a book, the item can be copied and converted to a pdf which is sent electronically to the requesting university. For a full book, it will be shipped out, and the members all being located in Ontario, two-day delivery is the norm. The books submitted by each university remain in that library's catalogue so they can still be found as easily as if they were still there. While not in that university's catalogue, items submitted by the other universities will also be available though their inter-library loan protocols.

 

The costs, after some initial funding, are borne by the five universities. It isn't inexpensive, but is much less costly then maintaining five separate facilities, especially with such things as security and climate control being required.

 

What, then, are the concerns we mentioned earlier? The CBC article mentioned some reservations expressed by professors at Western University. One concerns what happens to duplicate copies. Books that are duplicated between the universities but are not of much value may be recycled. A professor expressed the view that not all copies are alike, they may have different annotations, provenance, etc. There was also concern that books from a 100-year-old gift to the university would end up in storage, although the library is attempting to keep all of them at home. One professor even raised the issue that shipping books back by truck would raise Canada's carbon footprint.

 

There is also the issue of convenience. Having the books onsite is easier for users than two-day delivery. It also affords the opportunity to scroll through books to see if they are of interest. However, it should be remembered that these are only books that are rarely if ever looked through, so the inconvenience should be limited. Of course, it would be best if every library could keep every book it has ever had, but resources, in terms of space, finances, and personnel are limited. Meanwhile, the number of books that have been published grows everyday, while alternatives to physical printed material abound. Choices have to be made, and it is sound policy for libraries to take reasonable precautions before draconian choices are forced upon them.

Rare Book Monthly

  • Forum Auctions
    Fine Books, Manuscripts and Works on Paper
    27th March 2025
    Forum, Mar. 27: Dürer (Albrecht) Hierin sind begriffen vier bücher von menschlicher Proportion, 4 parts in 1, first edition, Nuremberg, Hieronymus Andreae for Agnes Dürer, 1528. £30,000 to £40,000.
    Forum, Mar. 27: Book of Hours, Use of Rome, illuminated manuscript in Latin, on vellum, 26 fine hand-painted miniatures, 17th century dark brown morocco, [Lyon], [c. 1475 and later c. 1490-1500]. £25,000 to £35,000.
    Forum, Mar. 27: Brontë (Emily) The North Wind, watercolour, [1842]. £15,000 to £20,000.
    Forum, Mar. 27: Titanic.- Mudd (Thomas Cupper, one of the youngest victims of the sinking of the Titanic, 1895-1912) Autograph Letter signed on board RMS Titanic to his mother, April 11th 1912. £20,000 to £30,000.
    Forum Auctions
    Fine Books, Manuscripts and Works on Paper
    27th March 2025
    Forum, Mar. 27: [Austen (Jane)] Emma: A Novel, 3 vol., first edition, for John Murray, 1816. £10,000 to £15,000.
    Forum, Mar. 27: Picasso (Pablo).- Ovid. Les Metamorphoses, one of 95 copies, signed by the artist, Lausanne, Albert Skira, 1931. £10,000 to £15,000.
    Forum, Mar. 27: America.- Ogilby (John) America: Being the Latest, and Most Accurate Description of the New World..., all maps with vibrant hand-colouring in outline, probably by an early hand, 1671. £15,000 to £25,000.
    Forum, Mar. 27: Iceland.- Geological exploration.- Bright (Dr. Richard )and Edward Bird. Collection of twenty original drawings from travels in Iceland with Henry Holland and George Mackenzie, watercolours, [1810]. £20,000 to £30,000.
  • Forum Auctions
    The Library of Barry Humphries
    26th March 2025
    Forum, Mar. 26: Beckford (William) [Vathek] An Arabian Tale, first (but unauthorised) edition, Lady Caroline Lamb's copy with her signature and notes, 1786. £2,000 to £3,000.
    Forum, Mar. 26: Baudelaire (Charles) Les Fleurs du Mal, first edition containing the 6 suppressed poems, first issue, contemporary half black morocco, Paris, 1857. £4,000 to £6,000.
    Forum, Mar. 26: Beardsley (Aubrey).- Pope (Alexander) The Rape of the Lock, one of 25 copies on Japanese vellum, Leonard Smithers, 1896. £4,000 to £6,000.
    Forum, Mar. 26: Douglas (Lord Alfred) Sonnets, first edition, the dedication copy, with signed presentation inscription from the author to his wife Olive Custance, The Academy, 1909. £2,000 to £3,000.
    Forum Auctions
    The Library of Barry Humphries
    26th March 2025
    Forum, Mar. 26: Crowley (Aleister) The Works..., 3 vol. in 1 (as issued)"Essay Competition" issue on India paper, signed presentation inscription from the author, 1905-07. £1,500 to £2,000.
    Forum, Mar. 26: Rodin (Auguste).- Mirbeau (Octave) Le Jardin des Supplices, one of 30 copies on chine with an additional suite, bound in dark purple goatskin, Paris, 1902. £3,000 to £4,000.
    Forum, Mar. 26: Pellar (Hans) Eight original book illustrations for 'Der verliebte Flamingo' [together with] a published copy of the first edition of the book, 1923. £6,000 to £8,000.
    Forum, Mar. 26: Cretté (Georges, binder).- Louÿs (Pierre) Les Aventures du Roi Pausole, 2 vol., one of 99 copies, with 2 original drawings, superbly bound in blue goatskin, gilt, Paris, 1930. £3,000 to £4,000.
  • Sotheby's
    Sell Your Fine Books & Manuscripts
    Sotheby’s: The Shem Tov Bible, 1312 | A Masterpiece from the Golden Age of Spain. Sold: 6,960,000 USD
    Sotheby’s: Ten Commandments Tablet, 300-800 CE | One of humanity's earliest and most enduring moral codes. Sold: 5,040,000 USD
    Sotheby’s: William Blake | Songs of Innocence and of Experience. Sold: 4,320,000 USD
    Sotheby’s: The Declaration of Independence | The Holt printing, the only copy in private hands. Sold: 3,360,000 USD
    Sotheby's
    Sell Your Fine Books & Manuscripts
    Sotheby’s: Thomas Taylor | The original cover art for Harry Potter and the Philosopher's Stone. Sold: 1,920,000 USD
    Sotheby’s: Machiavelli | Il Principe, a previously unrecorded copy of the book where modern political thought began. Sold: 576,000 GBP
    Sotheby’s: Leonardo da Vinci | Trattato della pittura, ca. 1639, a very fine pre-publication manuscript. Sold: 381,000 GBP
    Sotheby’s: Henri Matisse | Jazz, Paris 1947, the complete portfolio. Sold: 312,000 EUR
  • Swann
    Printed & Manuscript African Americana
    March 20, 2025
    Swann, Mar. 20: Lot 7: Thomas Fisher, The Negro's Memorial or Abolitionist's Catechism, London, 1825. $6,000 to $9,000.
    Swann, Mar. 20: Lot 78: Victor H. Green, The Negro Travelers' Green Book, New York, 1958. $20,000 to $30,000.
    Swann, Mar. 20: Lot 99: Rosa Parks, Hand-written recollection of her first meeting with Martin Luther King Jr., autograph manuscript, Detroit, c. 1990s. $30,000 to $40,000.
    Swann, Mar. 20: Lot 154: Frederick Douglass, Autograph statement on voting rights, signed manuscript, 1866. $20,000 to $30,000.
    Swann, Mar. 20: Lot 164: W.E.B. Du Bois, What the Negro Has Done for the United States and Texas, Washington, circa 1936. $3,000 to $4,000.
    Swann
    Printed & Manuscript African Americana
    March 20, 2025
    Swann, Mar. 20: Lot 263: Susan Paul, Memoir of James Jackson, Boston, 1835. $6,000 to $9,000.
    Swann, Mar. 20: Lot 267: Langston Hughes, Gypsy Ballads, signed translation of García Lorca's poetry, Madrid, 1937. $1,500 to $2,500.
    Swann, Mar. 20: Lot 274: Malcolm X, Collection from Alex Haley's estate, 38 items, 1963-1971. $4,000 to $6,000.
    Swann, Mar. 20: Lot 367: Solomon Northup, Twelve Years a Slave, Auburn, NY, 1853. $2,500 to $3,500.
    Swann, Mar. 20: Lot 402: Anna Julia Cooper, A Voice from the South, Xenia, OH, 1892. $2,000 to $3,000.
  • Koller, Mar. 26: Wit, Frederick de. Atlas. Amsterdam, de Wit, [1680]. CHF 20,000 to 30,000
    Koller, Mar. 26: Merian, Maria Sibylla. Der Raupen wunderbare Verwandelung, und sonderbare Blumennahrung. Nürnberg, 1679; Frankfurt a. M. und Leipzig, 1683. CHF 20,000 to 30,000
    Koller, Mar. 26: GOETHE, JOHANN WOLFGANG VON. Faust. Ein Fragment. Von Goethe. Ächte Ausgabe. Leipzig, G. J. Göschen, 1790. CHF 7,000 to 10,000
    Koller, Mar. 26: Hieronymus. [Das hochwirdig leben der außerwoelten freünde gotes der heiligen altuaeter]. Augsburg, Johann Schönsperger d. Ä., 9. Juni 1497. CHF 40,000 to 60,000.
    Koller, Mar. 26: BIBLIA GERMANICA - Neunte deutsche Bibel. Nürnberg, A. Koberger, 17. Feb. 1483. CHF 40,000 to 60,000
    Koller, Mar. 26: HORAE B.M.V. - Stundenbuch. Lateinische Handschrift auf Pergament, Kalendarium französisch. Nordfrankreich (Rouen?). CHF 25,000 to 40,000

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